NAHRS Executive Board Meeting
MLA Annual Meeting
Dolphin Hotel, Lake Buena Vista
28 May 2001; 3:00 p.m.-4:45 p.m.
Present:
Margaret (Peg) Allen, Research Committee Chair
Richard Barry, Chair
Ysabel Bertolucci, MLA Credentialing Committee Chair
Nelia Caan (formerly Wurangian), Membership Chair
Yelena Friedman, Governmental Relations Committee Liaison
Pamela Corley, Secretary-Treasurer
Ellen Hall, Section Council Representative, 1998-2001
Warren Hawkes, Chair-Elect, 2000-2001
Janet Schnall, Chair, Bylaws Committee, Section Council Representative,
2001-2004
Barbara Schloman, Website Manager
Priscilla Stephenson, Secretary-Treasurer, 2001-2003
Dorice Vieira, Continuing Education Chair
Elizabeth (Betty) Warner, Chair-Elect, 2001-2002
David Zwerdling, Member
Call to Order
Chair, Richard Barry, called the meeting to order and introduced
members. He thanked Warren Hawkes for the Section's patchwork
quilt on display near the Section Council table.
Secretary-Treasurer
Pam Corley, Secretary-Treasurer, presented the minutes of the
2000 Executive Board meeting. A motion was made to accept the
minutes of the Executive Board meeting (Janet Schnall moved; Betty
Warner seconded); the motion approved.
Pam reported an ending balance (12/31/00) of $4349.26
in the Section treasury, of which $1696.45 was the total of Mental
Health SIG deposits, and $2652.81 is exclusively available to
NAHRS.
Pam reported that NAHRS is the 4th largest section
in MLA with 348 members as of January 1, 2001. Larger sections
are Hospital Libraries Section (1398), Consumer and Patient Health
Information Section (723), Medical Informatics (506).
Based on the large amount of work required for the
position of Secretary/Treasurer, Pam suggested that the Board
consider splitting the Secretary and Treasurer duties to make
two positions. Peg Allen made a motion that the Board recommend
a change in the Bylaws to provide for a separate Secretary and
Treasurer; Janet Schnall seconded the motion; motion carried.
The Bylaws committee will develop a proposal to do this in 2002
when other needed bylaws changes are proposed.
Pam reviewed procedures for reimbursing Board members'
expenses. A receipt must be sent to her for all expenses. She
sends an e-mail message to the Chair (or to another officer if
the Chair is seeking reimbursement) to obtain a second person's
approval for disbursement. She advised Board members to keep photocopies
of all receipts and to let her know when the check is received.
Barb Schloman recommended that the procedure manual being posted
to the Web include these Treasurer's reimbursement procedures.
Website Manager
Barb Schloman discussed the problems members are reporting with
the NAHRS electronic mail list on Yahoo!Groups where the list
is un-moderated. The motion was made that Barb Schloman will investigate
the possibility of moving the NAHRS list to Kent State's server
where it could be moderated and maintained. She will work with
the Membership Chair to move NAHRS members to the new server (Barb
Schloman moved; Yelena Friedman seconded); motion passed.
Membership
Nelia Caan, reported that the membership directory is not complete.
She hopes to load it online and will work with Barbara to place
it on the Kent State server. She noted that she had received a
paper copy of the membership list from MLA, not an electronic
copy. In 1997, the Section's anniversary year, there were 363
members; today there are 323 members. She requested suggestions
for increasing membership. Pam Corley recommended that we post
a copy of the NAHRS membership brochure on the Web.
Regarding the Global Initiatives project, Nelia
announced two members' international projects of interest: Richard
Barry (ANA, Washington, DC) will be going to Mission College in
Bangkok to assist in an automation implementation project, and
Jane Bridges (Methodist Healthcare Nursing Library, Memphis) will
be establishing a medical library in a clinic in Nigeria in early
2002. International member David Zwerdling spoke on this issue
and suggested that NAHRS could encourage new international members
by becoming more of a spokesman for library standards.
Credential Committee Liaison
Ysabel Bertolucci is planning on discussing MLA's mentoring program
at the Business Meeting, a program which may be used to help promote
the Section to non-members. Peg Allen suggested promoting NAHRS
to IFLA and ACRL members by distributing membership brochures
at their meetings. Janet Schnall suggested distributing brochures
at each MLA chapter meeting.
Section Council Liaison
Ellen Hall reported on votes to be made at the next meeting of
Section Council, and for which she needs member input before the
Wednesday morning meeting:
1. Jerry Perry, MLANET Chair has proposed a change in procedures
for SIGs to add content on MLANET that would require them to be
hosted by a section. If a section were to host a SIG's content
on MLANET, MLANET would discount 10% of the section's charges.
The Section Council requires a vote of interest to present this
idea to the MLA Board.
2. Barbara Frances is seeking more Section involvement in continuing
education; only 10 of 24 sections have CE chairs. Ellen noted
that NAHRS is one of the 10 sections.
3. Section Council is voting on a Chair Elect.
Continuing Education
Dorice Vieira, CE Chair is planning to promote nursing and allied
health continuing education classes. Peg Allen suggested a needs
assessment survey would help to determine topics for future courses.
Priscilla Stephenson suggested the survey could be posted on the
NAHRS list.
2003 Annual Meeting
Peg Allen reported on preliminary plans for a symposium in 2003
at the San Diego meeting. The symposium program would offer both
MLA and ANA-approved CE credit, and ANA members would be able
to attend MLA with a special one-day registration rate. NAHRS
would contribute $1000 toward the cost of the symposium, and a
vendor would be sought for additional support. The motion was
made to develop a full symposium proposal to submit to the MLA
CE Committee and to contribute $1000 to subsidize the cost of
the program (Peg Allen moved; Janet Schnall seconded); the motion
was approved. A committee was formed to develop the proposal to
submit this spring for the MLA CEC's approval. Members are Peg
Allen, Warren Hawkes, Priscilla Stephenson, Betty Warner, and
Dorice Vieira.
2002 Annual Meeting
Betty Warner reported on NPC meetings to plan the Dallas meeting,
where "The Big D" is the theme. She noted that in deciding
on section programming, contributed papers sessions are easier
because so many people want to present papers. Invited speaker
sessions are more difficult for the section and cost money. The
call for papers will be issued August 1, with a submission deadline
October 1. In order to solicit more student involvement, there
will be a change to have student papers submitted a month later.
Ideas suggested included contributed papers sessions
on evidence-based nursing, developing competencies, interdisciplinary
practice, and scholarly communication in nursing and allied health.
Peg Allen plans on a poster session contribution for the mapping
study in Dallas.
Chair-Elect 2001-2002
Warren Hawkes, Programming Chair and Chair-Elect, announced that
he would be asking current committee chairs to continue in their
positions. In reporting on the 2001 meeting expenses, he noted
that 3 speakers refused to accept honoraria. In lieu of that expense
he made a motion that the Section pay the 2002 MLA and NAHRS dues
for the Section's sponsored presenters for the 2001 meeting: Barb
Schloman, Susan Jacobs, and Jill Crawly-Low. Betty Warner seconded
the motion; motion approved with one abstention.
The motion to adjourn (Barb Schloman; second Betty Warner) was
passed, and the meeting was adjourned at 4:45 pm.
Priscilla L. Stephenson
NAHRS Secretary-Treasurer, 2001-2002
Handouts:
Executive Board Minutes of May 9, 2000 Vancouver
NAHRS Checkbook Register (Excel spreadsheet header: 2001; footer:
Period 1/1/00-12/31/00)
NAHRS 2000 Financial Statement (January 1-December 31, 2000)
Secretary/Treasurer Section of NAHRS Manual (footer: NAHRSManual)
